Document Imaging

DISC offers a wide array of document imaging solutions both in-house and on-site. Whether you need digital images for your everyday business or require archival records, we can facilitate your specific needs. If you have a need for regular digital imaging of documents we offer service contracts. From CDs and DVDs to flash drives and hard drives, any storage media you need can be facilitated.

If you need interactive documents we can use automated processing to allow for full text searching of your documents. As well, we offer indexing for integration into existing databases and records management software.

Our document scanners can handle color, black/white, or grayscale documents up to 12"x18". Our wide format scanner can digitize in black/white or grayscale at up to 38" wide, maximum document length is dependant on the RAM in the computer the scanner is attached to. As of this writing we have not had a document that was too long for our wide format scanner, the longest being over 10'.

Enterprise Content Management Solutions

DISC can help streamline your organizations business practices by designing and implementing an Enterprise Content Management (ECM) solution that compliments your organization's current practices.

An ECM system is designed help manage content so that an organization can become more efficient and have a streamlined workflow. ECM systems also improve response time for customer service and requests for records as well as help protect an organization in regards to compliance regulations.

Online Storage

If your internal network is close to maximum bandwidth use, or you need to allow remote access to documents, consider our online storage and retrieval system. We use SSL (secure sockets layer) encryption for electronic document retrieval, the most secure form of encryption available. SSL allows us to safeguard your data from outsiders with malicious intent and our user-level security system assures that members from your organization can only see the documents that they are authorized to see.

DataShelter - Electronic Backup

DataShelter is an ideal solution for companies that require/desire an offsite backup solution. It provides backup solutions for the following:

  • MS Exchange Server (2000 & 2003)
  • MS SQL Server (7.0 & 2000)
  • Lotus Domino/Notes (5.0+)
  • Oracle (8i+)
  • MySQL (3.2.4+)
  • Windows System State
  • Outlook & Outlook Express
  • Individual Email Backup (Brick Level)
  • Any desired directory/files

Learn more about DataShelter Electronic Backup and how it can help your business.

Paper Document Storage

In improving on the strong, natural protection of our substantial facilities, we have implemented a number of advanced safety and security features to our location. Our custom-designed dehumidifier maintains the humidity below 60%. As a result of our underground location, geothermic conditions keep the temperature at a constant 60 degrees. We employ resident guards to monitor our security systems 24 hours a day from a central monitoring station. Our sophisticated barcode location system ensures security and immediate location information. Many reports are available to assist in record management functions.

Digital Media Storage

We use isolated maximum security vaults designed for storing computer data on magnetic media. The vaults offer unsurpassed protection with a fire rating that exceeds ANSI, NAFPA and DOD requirements. As well we employ resident guards and have an electronic security system, with 24 hour central monitoring.

File Recreation

If you or someone that works in your organization has lost electronic text documents we can recreate them in almost any desired format. Using OCR (optical character recognition) we can recreate electronic documents from paper documents.

Document Destruction

After digitizing your documents or once your documents have pasted their retention period we can destroy them for you. This can be done on a schedule, so that you are only storing what you are required to store.

Forms Processing

Processing information from forms is a major part of any business. After scanning your documents we can collect needed information from your forms. Using custom designed forms processing applications we can efficiently and correctly gather information from your forms. The forms processing process utilizes double blind keying to insure that the information we gather is correct. Double blind keying is when two different data entry operators work on the same documents, the results are then compared to make sure that the information corresponds. Quality Assurance is utilized as well to ensure that the information that we deliver is 99.95% accurate.

Custom Database Programming

When it comes to software and document management, one size does not fit all. We have 10 years of experience with open source software, and would be happy to tailor fit an existing piece of software to your company's needs, or write a custom application or front end to meet your specific needs.